Cluster Payroll Lead

For more than 130 years, diversity, equity & inclusion (DEI) have been part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Our commitment to respect the dignity and diversity of all is embedded in our Credo.
We know that the success of our business depends on having the best talent in a workforce that reflects the diverse markets we serve around the world and an inclusive culture that values different perspectives and life experiences
That is why we in Sweden are working to create an inclusive environment where diverse backgrounds, perspectives and experiences are valued and each and every one of our people feel that they belong and can reach their potential. No matter who they are. Diversity, Equity & Inclusion at Johnson & Johnson means “You Belong”!
In Helsingborg, Sweden, we manufacture Nicorette & Rhinocort products for the global market. Our Nicorette products - found in over 80 countries - help people around the world to quit tobacco and live healthier lives. In addition to manufacturing, we also have a global research and development unit working in three areas: Smoking Cessation, Digestive Health and Cough & Cold. With around 650 employees we are one of the region's largest companies.


Cluster Payroll Lead | Sweden
The Cluster Payroll Lead role is responsible for managing the payroll function (including time & attendance) for the Sweden Cluster, which includes Sweden, Denmark, Finland, Ireland, Norway, and UK countries. This role is responsible for the day-to-day management of payroll processing tasks, including active management of the payroll checklist, on-cycle and off-cycle payroll preparation and execution, and post-payroll tasks (including audits and reconciliations) for all countries in the cluster. In addition to managing day-to-day payroll operations, the Cluster Payroll Lead will also be responsible for creating country-specific procedures and policies to enhance and maintain effectiveness, ensuring compliance, suggesting areas of improvement, and interacting heavily with third-party payroll providers and other internal stakeholders (e.g. HR, Finance, Benefits, etc.).
The Cluster Payroll Lead is expected to oversee all payroll resources in the Cluster. This includes providing direction, coaching, and mentorship to payroll resources to support a high-performance team environment. This position will report into the Regional Payroll Lead for the EMEA region.

Key Responsibilities
Responsible for day-to-day management of payroll processing for all countries in the Sweden cluster


Create country-specific procedures and policies to enhance and maintain effectiveness (e.g. SOPs, DTPs, Work Instructions)
Provides coaching and mentorship to payroll resources in the [Cluster] cluster to support a high-performance team environment. Sets annual goals and develops effective career and development paths. Encourages continuous learning. Recruits and hires staff, as appropriate.
Creates and uses metrics to benchmark performance and improve processes/team productivity, plan/execute on implementation of process improvement initiatives
Provide leadership and guidance on issue resolution, escalation management, and risk mitigations
Partner with internal cross-functional stakeholders to ensure that upstream and downstream processes are functioning properly (e.g. HR data maintenance, GL file posting)
Manage third-party payroll providers against contractually agreed upon SLAs and metrics
Provide subject matter expertise to payroll team on regulations and practices related to payments, deductions, benefits, taxes and garnishments/court orders globally
Support payroll projects and cross-functional projects with payroll dependency
Support auditors and legal authorities with the execution of required activities
Ensure adherence, monitor, remediate and align compliance responsibilities with stakeholders. Manage, mitigate, and escalate risks on a timely basis
Ensure strong internal controls are in place, to achieve “adequate” internal and external audit ratings
Ensure month end, quarter end and year end payroll returns are complete, accurate and submitted to Government agencies, in a timely manner.
Responsible for annual payroll calendar, payroll elements, year-end updates, and proactively communicating to HR/management/employees as appropriate.

Qualifications
A Bachelor’s degree or equivalent is required


A minimum of 8 years of prior experience in processing payroll is required
Experience leading payroll operations and managing 3rd Party Payroll providers and services required
English language proficiency is required
Strong knowledge of payroll processing in Sweden, Denmark, Finland, Ireland, Norway, and UK is preferred (processes, regulations, vendor landscape, etc.)
Language requirements specific to EMEA or Sweden, Denmark, Finland, Ireland, Norway, and UK are preferred
Strong strategic, transformational thinking and decision making is required
Cultural awareness and an ability to work with a multitude of people across Sweden, Denmark, Finland, Ireland, Norway, and UK; Experience in leading cross-cultural teams is a plus
A high degree of confidentiality, data protection assurance, conformity with J&J policies, procedures, external regulations, and agencies is required
Prior Experience with payroll processes, procedures, controls, regulations, and compliance is preferred
Knowledge and/or Experience with leading third-party payroll providers (NGA, SDWorx, etc.), Kronos, Salesforce Service Cloud, Workday is preferred
Prior experience in a multi-national company, and/or experience in a Service Center Environment preferred
Knowledge and/or Experience with Knowledge Management artifacts such as Desktop Procedures (DTPs) is preferred
Global and/or in-country payroll certification is preferred