Accounts Payable Clerk

The role performs activities required to ensure a timely and accurate processing of Expenses (incl. T&E), Invoices, and Payments. The role also supports the Accounts Payable Manager in resolving issues and errors.
Responsibilities & Duties
Process Invoices
• Scan and archive invoices or drag &drop from emails, Pre-registration in VIM
• 1st & 2nd line issue handling
• Match invoices to PO and validate
• Review invoices, modify and cancel invoices when appropriate
• Identify unusual or overdue items and select the correct procedure to verify or adjust discrepancy or errors
• Validate invoices and complete with relevant accounting information
• Manage exceptions and solve issues
• Propose payment lists based on vendor ageing balances
• 1st signature on automatic SAP payment run (TBD)
Process FA invoices
• FA invoice receiving and processing
Process & Pay T&E expenses
• Monitor travel & expense processing in SAP
• Perform periodic audit of expense reports
• Correct disputable items from periodic audit
• Respond to specific questions from employees and clarify situations when necessary
• Resolve potential discrepancies if approval problem
Qualifications & Skills
2 to 3 years in an accounting function.
Good knowledge and understanding of AP/T&E best practices, procedures, controls
Experience in sending/receiving/scanning/archiving best practices, systems, procedures
Ability to read and interpret invoices in the local entity languages
Able to work independently and in a team
Strong language skills of the entities to be covered Swedish, Finnish, Norwegian, Danish or Hungarian.
Experience in an AP role within an international environment
Experience of, and competence in using, integrated ERP software, particularly SAP
Competent Microsoft Office user (Word; PowerPoint; Excel; Outlook; Visio)
Success Measures
# of correct invoices processed / FTE
# of correct expense reports processed / FTE
Delivery of reporting/reconciliation’s according to deadlines
# of payment days for Expense reports and timeliness of payments within agreed due dates
Delivery of reporting/reconciliation’s according to deadlines
Key Stakeholders
Accounts Payable Manager
FSS Accounts Payable Manager
Local entities/regions
Behavioural Competencies
Serious about safety
We remain vigilant and proactive to prevent safety hazards, and we will always place safety before profit.
We do what we say
We make commitments we can keep, trusting others to do the same, and holding ourselves accountable while being bold, direct, and transparent.
Where people matter
We care about others and their contributions and we will ensure diversity and inclusion. We will do this while growing ourselves to grow our business.
Valuable to others
We will demonstrate this value by solving problems with our customers and suppliers, and by improving the communities where we live and work.
Together we win
We will play to win and get results while working to common goals and using common processes to improve continuously.