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Are you looking for a job in an international organization with an important mission? Do you have excellent skills in managing documentation and experience in organizing work and prioritizing accordingly? And of course, running projects? Then this might be the perfect opportunity for you!
About the position
Perido is looking for an Administrative assistant to our client, an independent and important agency of the European Union. The mission of this agency is to strengthen Europe’s defenses against infectious diseases and identify, assess, and communicate current and emerging threats to human health posed by infectious diseases. The position is placed at their office which is nicely located just outside of Stockholm city. After an introduction at the agency’s premises the work can proceed mainly from home due to the ongoing Covid-19 pandemic. A step-by-step return to work can be expected.
Your daily tasks
In this position you will report to the Head of Section Corporate Services and support the to support the RMS Unit. In particular the team working in the mailroom and archives. The mailroom is also the first point of contact when questions are sent to EU-agency using the info Email address. You can expect to perform the following tasks:
Monitoring of several ECDC functional mailboxes, (sorting out spam, classifying relevant emails)
Electronic registration of incoming and outgoing correspondence in the share-point based chrono system
Follow-up on pending replies
Drafting and sending replies to information requests
Supporting the archivist with all kind of archive related tasks (digitising documents, creating labels, updating database etc)
Sorting, digitising and registration of post and invoices
Preparation and sending of courier shipments
In order to be successful in this role, you have a high level of responsibility and an ability to take initiative. You communicate efficiently in English at all levels internally and externally, in an appropriate manner and you always make sure to offer a high level of service orientation. Quality defines your work, and you are solution driven as well as an active listener. Furthermore, you can work under pressure and have great experience of organizing and prioritizing your work accordingly. We can also see that you are a true team player – with skills in team building and collaboration - even though you also work just as well independently with minimum supervision. Lastly, you know how to handle confidential information with discretion.
Did we just describe you? And do you think that this sounds like an exciting opportunity? Please send us your application in English as soon as possible!
Education at university level or relevant post-secondary education.
Proven professional experience as an administrative assistant/secretary, preferably in a multicultural working environment.
Excellent skills in preparing correspondence and other documentation
Good numerical skills
Good experience using spreadsheets, tables of figures and basic financial planning skills
Thorough knowledge of Microsoft Office (Word, Excel, Power Point and Outlook
Excellent command of English; spoken and written.
Experience in monitoring of functional mailboxes and in the use of share-point-based databases are an advantage
Contract type and hours
Full-time assignment, until the end of September with the possibility of extension. Start as soon as possible.
Please apply for this vacancy through our website. The company name and more information about this position will be revealed at the first contact with responsible recruiter. We recommend that you submit your application as soon as possible since interviews will be held continuously.
If you have any questions you are welcome to contact us by mail, email@example.com and one of our recruitment assistants will answer you. State the reference number 32372 in the subject line.
Perido is a successful consultant- and recruitment company, active within the civil service sector. The company has grown consistently since the start in 2003. Our vision is that everyone should thrive and feel dedicated at work. This includes our co-workers, clients, and consultants. Through questioners that cover well-being we uphold high scores of contentment among our employees, both in-house co-workers and consultants year after year. This is something that we continue striving towards in everything we do. Today, Perido consists of 50 in-house co-workers and over 600 consultants working all over the country. Our vacancies can be found within several different industries, including banks, multinational IT-corporations, world leading telecom companies, government agencies and smaller companies within the private sector. We are affiliated with collective labor agreements to certain safe and secure work environments for all our employees.