Assistant

For our client we are looking for a Assistant / SecretaryJob description:
Responsible for application IT permissions, access buildings etc. (Make orders via E2B, OrderIT, AA, IDM, etc.)
Hardware and registrations, layout of office space, newly employed, ex-workable etc.
Order office supplies (printer paper, laminate etc.)
Responsible for conference rooms, quiet rooms
Responsible for file structure - order and clear
Responsible booking of the management team, section meetings and speakers
Secretary at executive committee meetings, focus meetings and responsible for the agenda
Responsible for YTM's mailboxes
Does the secretary network / controller network participate?
Responsible for public areas such as archives, winds
Help to maintain websites
Project Manager Staff Arrangement (YTM Day)
Manages and further develops the department's administrative procedures
YTM Annual Plan Update

Some financial follow-ups:
Confirm, check, support for the Invoice Management Group
Assist project managers and management team to develop project costs from KST
Assist project managers and management team to develop project hours from Copernicus
Revision of the project portfolio against Hyperion that hours and expenses are consistent
Analyze and follow economic CPIs
Provide evidence for financial follow-ups
Skills: Economics or similar, office programs (Word, Excel, PowerPoint, Outlook), websites, fluent Swedish and English, also German. Manage IT system.

Administration3-5 Years

Automotive1-3 Years

Finance1-3 Years