Assistant of the Work Package Leader In-Kind

The External Relations & EU Projects Group at the European Spallation Source ERIC in Lund, Sweden, invites applications for an Assistant of the Work Package Leader In-Kind of the Horizon 2020 grant BrightnESS.

Description of directorate/division
The External Relations & EU Projects Group provides tailored support and assistance to scientists and engineers at ESS in developing, writing and submitting applications for national, but mostly European research funding. The Group is also in charge of administrating all awarded grants at ESS, which includes the grant set-up, the financial reporting throughout the implementation phase as well as the closing-out of the project including the facilitation of audits.

Job description

The Assistant of the Work Package Leader In-Kind in the framework of an EU grant will report to the Head of Communications, External Relations and In-kind Division, which is in charge of strategic and operation activities related to internal and external communications, stakeholder relations and the In-kind management. This position is linked to the Horizon 2020 grant BrightnESS.

The role of the Assistant requires:
•    Support the implementation of the In-kind Work Package of the EU grant, in particular the administration
•    Maintenance of In-Kind data management systems
•    Support for the financial management of the grant budget incl. the processing of invoices and reimbursements
•    Organise meetings and workshops
•    Make travel arrangements
•    Assist in preparing presentations
•    Register, organize and file various information/documents
•    Regular correspondence by email and phone with the consortium partners.

Qualifications:

•    Proven professional experience from a similar role
•    Experience in managing publicly funded activities
•    Academic degree in a subject relevant to the portfolio of the tasks is an advantage
•    Experience of working in an international environment is essential
•    Excellent oral and written English skills are a prerequisite; knowledge of Swedish is an advantage.

Our work environment is characterised by fast growth, high rate of work, and an international atmosphere with highly academic personnel. You must therefore enjoy the diversity of such and have a personality suited for the challenges it holds. In this growing organisation you will have the possibility to take part in developing new routines and processes. Our work environment is exciting and forward thinking and relies heavily on personal initiative.

What ESS can offer
At ESS we offer people with talent and passion a unique opportunity to be involved in the development and building of a world leading facility for materials research. Besides attractive employment and relocation conditions, the flexibility to balance work life with private life and good opportunities to further enhance your skills; you will also enjoy being part of an organisational culture that promotes and supports internal career growth. We pride ourselves in having successful collaboration across different functions, and as the facility continues to grow we will keep nurturing the international and vibrant environment welcoming people from all across the world.

Duration & Location
The temporary position is to be filled as soon as poosible and expires 2018-09-30, at the latest. Your work place will be situated in Lund, Sweden.

Application & Contact
Please provide your curriculum vitae and cover letter in English by clicking on “apply” and following the instructions. Please note we only accept applications via the ESS website.

The deadline for applications is 13th of September 2016.

For more information regarding the ESS recruitment process, please follow this link https://europeanspallationsource.se/ess-recruitment-process. For further information regarding the position, please contact recruiting manager Ute Gunsenheimer, ute.gunsenheimer[at]esss.se. For further information regarding the recruitment process, please contact HR Officer Sara Margaryan, sara.margaryan[at]esss.se