Assistant to the Protocol Section Embassy of Japan in Sweden Stockholm

Main duties:
Secretarial work such as
- Maintaining Ambassador's schedule including arranging appointments, business
trips, registration for outside meetings/seminars etc.
- Arranging official lunches and dinners.
- Taking care of visitors at the Embassy.
- Handling outgoing and incoming correspondence (telephone calls, e-mails, letters,
etc.)
- Maintaining electronic and paper records ensuring information is organized and easily accessible.
- Conducting research and prepare a summary report as assigned.
- General protocol duties

Qualifications
- In-depth knowledge of administrative work
- Excellent organizational and time-management skills
- Good communication and team-work skills
- Excellent command of English and Swedish, both oral and written
- Basic knowledge of Microsoft Office (Word, Excel, and PowerPoint)

Application
Required application documents include:
- A brief resume or CV
- A motivation letter (within A4 1 page) describing how the applicant is qualified for working at the Embassy
- A copy of passport identification page
- A copy of the working permit (for non-Swedish applicants)

All application documents must be in English. Please submit each of the required documents as a separate PDF file to admin@st.mofa.go.jp with "Assistant to the Protocol Section" in the mail title, no later than November 10, 2023.

The applicants who pass the first screening of the submitted documents will be called for an interview at the Embassy of Japan in Stockholm.