Digital Business Admin Support – Finance Administrator

Let us describe the challenge we offer

The Business Administrator is part of the Digital Business Support team within the Digital Strategy & Transformation domain. The domain is primarily focused on improving effect and efficiency in the Digital organization by both strategic directions, transformation and supporting efficient operations.

The Digital Business Support Team is primarily focused delivering insights and data about the operations, budget management support, optimizing all software assets & licenses, smooth on-and offboarding, administrative support to all managers, events and activities to build culture and a great place to work etc.

The Digital Business Administrator plays a very important role in ensuring that the Digital organization follow administrative procedures, especially those connected to financial requirements and standards as requested internally and externally. It is a role that interacts with a lot of Digital colleagues, but also with many other parts of the company. In some sense this role is a part of all the groups and teams we have in our Digital department, since what it does on a daily basis will absolutely affect the entire organization. The role is extremely important for the constant flow of day-to-day Digital financial transactions, budget and forecast activities and the resource planning activities within the Digital organization.

What you'll do

- Keeping track of all the ongoing purchase orders within Digital, accruals and budget allocations
- Registration of all invoices under each Purchase Order (PO) for payments
- Keep track if accruals and forecasts is closing in on PO limits and alert PO owner
- Creating orders/shopping carts in SAP SAP Supplier Relationship Manager (SRM) for new purchase orders and for the preparation of RFQs and MRQs to send to the Purchasing Dept.
- Close cooperation with the responsible Purchaser and Stakeholder regarding both existing and new needs of resources
- Communications with suppliers for status of deliveries
- Collaborating closely with a large number of stakeholders, such as Finance and Line Managers
- Develop this new role and adjust it to future needs
- Support colleagues in the team delivering the overall responsibilities as a team


Who you are

We are looking for you who is a people person, with positive and service-minded attitude, responsive and great at communicating. Organized self-starter, good at prioritizing and enjoy mixing administrative work with hands-on tasks. You have an eye for detail and are not afraid to challenge yourself or the status quo when there’s room for improvement. A team player with a growth mindset and believe that transparency, collaboration, and engagement are key to succeeding as a team. You are able to manage and control a lot of simultaneous activities. Interest in tech and digital solutions drive you. You are decisive, solution-oriented, humble and prestige-less.

To be successful in this role we believe you have:

- 2-5 years of experience of a similar roles (office coordinator, business administration, finance, purchasing or similar etc.), preferably in a creative, dynamic and international environment
- Fluency in both Swedish and English language
- Used to handle many different projects and lots of data at the same time
- Experience of working in purchase-/administrative tools & systems preferably SAP SRM and/or Workday
- Skills in MS Office especially Excel
- Interest in tech and digital solutions, an advantage is of course the area around office solutions and innovations to support a better workplace




Is this you? If you are interested in joining the Polestar family, don't wait with submitting your application. We apply a continuous selection process and the job post will be open until the position is filled.


Are you ready for the journey? Which is electric by the way...