Documentation Controller

Are you experienced within technical documentation and do you have an eye for details? Do you enjoy working in a dynamic and fast-paced international environment where you can make an impact? As a Documentation Controller you will be part of an engaged team with the energy industry’s global partner on sustainable energy solutions.
SBU NCE > Construction > Project Support > Project Documentation
Vestas Northern & Central Europe is a sales business unit covering Scandinavia, UK, Ireland, Poland, the Baltics, Germany, Benelux as well as Eastern Europe and the south of Africa. We are responsible for the Sales function, Project, Installation, and Service of wind farms throughout these regions. We strive to be the No. 1 performing business unit within Vestas, and we aim to make Vestas Northern and Central Europe the best place to work.
The Construction Department oversees all wind farm projects from start to completion. The team takes responsibility for a wind farm once a contract has been signed - and remains responsible until the final tests are completed. Working closely with the logistics, procurement, and finance departments, the team keeps the project on budget and schedule and ensures that our rigorous safety and quality standards are met. Construction also works closely with the Sales and Legal Departments to ensure that each wind farm delivers the highest energy yield within the client's specifications.
The Project Documentation department is responsible for whole documentation within construction. This function aims to provide the agreed scope of project-specific as-built documentation to the customer of the project and enable internal departments like Service to access the documents.


Responsibilities
As a Documentation Controller you will be monitoring all projects and ensuring a documentation package is delivered according to the contract. Also, you will be involved in the handover of a project from Construction to Service Department. Furthermore, your tasks will include:
Check customer as well as local requirements regarding documentation to be delivered
Support Administrator Documentation and project team by giving information and directions
Participate in customer meetings
Create, maintain and archive document collections in the DMS-system according to the needs of Vestas
Prepare and deliver the as-built documentation to our customers
Prepare projects in back-office and support the onsite handling of as-built documentation during a project’s construction phase
Support creation, management and administration of documentation according to relevant regulations and contractual agreements
Be an active member of the project team and support in executing a cost-effective customer project


Qualifications
Minimum Bachelor’s degree within e.g. Engineering or Business Administration
Experience with documentation within an industrial or construction company, preferably from an international environment
Experience with supervision and monitoring of documentation
Solid communication skills as you will be communicating with both internal stakeholders across the organisation as well as suppliers and partners
Good understanding of IT systems and processes and advanced user of MS Office, SAP is a plus
Fluency in English, both verbally and in writing


Competencies
An eye for details and a structured approach to your tasks
Good skills in planning, administration, and coordination
A team player with a positive attitude and willingness to assist your colleagues when required
Sound judgment and awareness of safety and costs
Comfortable in a dynamic work environment with a high level of activity
A high level of safety awareness to be able to support and guide our customers when required


What we offer
In this role you will be involved in large projects within renewable energy and grow professionally and personally in the interaction with several different stakeholders and colleagues from different departments. In the Project Department we are a team of skilled and committed colleagues who are all enthusiastic about wind energy. We have a good atmosphere where everyone is prepared to help when needed. You will have the opportunity to develop solid experience in a global company within a very exciting industry.


Additional information
Your primary work location will be Malmö, Sweden.
Applications are handled on an ongoing basis, so please apply online as soon as possible and no later than the 28th of June 2020.
For additional information on the position, please contact Manager, Project Documentation, Anna Eriksson Alpenhoff at +46 737758389.