Executive Assistant

Assignment description

For our client we are looking for an Executive Assistant.

This role could be done remote, but the client sees a big upside for being onsite.

In this role you will:

- Provide high-level administrative support to the EVP function
- Own the cross-functional annual meeting plan together with the Executive Assistant group and on an individual basis safeguard the LT meetings and other relevant meetings (conferences, townhalls etc.).
- Provide support to the Leadership Team (LT) on a high level on tasks that concern the Leadership Team.




Key Accountabilities:

- Provide administrative support and service to the role of an EVP in order to facilitate and render more effective both the daily work and the long-term business operation.
- Secure professional arrangement of conferences, external meetings and business meetings.
- Arrange and plan business trips for the EVP ensuring good travel planning and cost efficiency.
- Assist the EVP to compile information / presentations In advance of Executive Leadership Team (ELT) meetings and Board meetings.
- Assist the EVP to ensure action points from ELT and LT meetings are completed according to agreed time plan.
- Compile and distribute reports
- Ensure professional minutes from LT meetings in order to ensure that quick actions are taken on each issue / topic. Prepare agenda for LT meetings.
- Ensure the LT Teams/ SharePoint site is updated on a regular basis so that the LT can obtain information from meetings.
- Organize frequent meetings (townhall meetings).
- Draft, edit and review documents/presentations.




Key Decisions:

- Prioritization of administrative activities
- Travel arrangements according to guidelines
- Conferences and meetings according to guidelines (once budget, venue and timing is agreed)




Competencies

- Discretion and confidentiality
- High level of integrity
- Trust-worthy
- Pro-active and forward looking
- Mindset of an early adopter
- Agile
- Interact with stakeholders on all levels
- Acts independently
- Ability to connect the dots and take a holistic view/approach
- Ability to multi-task and prioritize daily workload
- Communicative
- Event planning and management


Qualifications:

- Minimum 5 years experience of work within executive management in an international environment.
- Fluent in spoken and written English.
- Minimum 2 years of post-high school education
- Additional qualifications as an executive assistant would be considered an advantage (i.e. communication skills, additional education, languages, financial experience etc.)