Executive Assistant to global company in Mölndal

Are you ready for a new challenge? In this position you will be the executive assistant to EATA Director and Leadership and Talent Development VP. The position is based in Mölndal. We´re looking for people who embody our values, aren´t afraid to challenge, innovate, experiment, and move at a fast pace. We´re always looking for ways to improve our products and ourselves. If this is you, we´d love to talk.

What You Will Do

• You will work with your assigned managers to organize and leverage their time effectively, manage their complex schedules and coordinate their travel logistics.
• In this role, you will be problem-solving and multi-tasking, assuming responsibility for planning, organizing, and executing major projects (e.g. calls and meetings entailing coordination of schedules of participants) – inc. meeting notes.
• You will also be responsible for planning client and internal meetings, conference calls, conferences/events and lunches/dinners.
• You will be collaborating with internal and external people in creating smooth workflow including soliciting assistance from others as needed and helping others, as appropriate and maintaining follow-through. You will have flexibility to ensure appropriate, timely actions and that deadlines are met.
• You will also act as liaison for assigned individuals to ensure that various departments provide requested support in an efficient, timely manner.
• You are responsible budget management, sourcing and order management in the defined platform
• You prepare appealing communication in all touchpoints (i.e. presentation, articles, share points, teams, etc.)
• You make suggestions for improvements and taking on special tasks
• You act with foresight, recognize challenges and work on them independently

Who You Are

1. 5 years of experience in an international large company with executive assistant role or relevant administrative/organizational support experience
2. Profound understanding of processes and dynamics in a global matrix large organization
3. Self-confident personality, high willingness to interact, integrate and cooperate
4. Excellent communication skills (verbal and written) to address all levels of the organization and handle different cultures;
5. Strong organizational skills and priorities management, strong skills in setting priorities and proactively leading work accordingly, you structure your work independently and reliable.
6. Proactive problem-solving, Hands-on and can-do attitude, showing passion and taking strong ownership
7. Capability to deliver on defined deadlines; detail oriented and ability to prioritize and multitask, knowledge of budget process and management.
8. Very good MS Office skills: strong email and calendaring skills (Outlook proficiency preferred); proficiency in Teams, PowerPoint, Word and Excel is a plus
9. Able to anticipate and meet the needs of individuals/colleagues supported
10. Inventive in problem solving; high tolerance for ambiguity
11. Excellent professional standards, discernment and discretion when taking care of sensitive information
12. Excellent command of English language (verbal and written)

 

Contact details

If you have questions about the assignment or the recruitment process, you are welcome to contact responsible recruiter: Elsa Tidblom at Elsa.Tidblom@adecco.se

Welcome with your application!

Keywords

Executive Assistant, Administrative Assistant, Chefsassistent