Expense Claims Administrator

Expense Claims Administrator (FAP-ACC-PA-2023-112-LD)
Geneva, Switzerland
Contract


Company Description
At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Find out more on http://home.cern.


Job Description

Introduction
Are you an organised and reliable team player? Do you have experience with processing expense claims or compensation and benefits payments? We are looking for a dynamic, cooperative person with good attention to detail to join our Personnel Accounting Section in the Finance and Administrative Processes Department.


Functions
The Expense Claims Administrator will ensure the efficient and accurate control and payment of all financial requests relating to members of personnel. This amounts to approximately 25,000 claims in the year. You will work in tandem with one other colleague, and will gradually take on the following responsibilities:

- Control a variety of reimbursement claims; such as travel, subsistence and cost of living allowances, entertainment or sundries, family and social benefits.
- Prepare the related payment files.
- Coding and recording of accounting entries.
- Regular monitoring of specific accounts.
- Maintaining personnel's bank details.
- Answering ad hoc queries from Members of Personnel.
- Performing diverse administrative duties, such as processing transactions related to conferences organised by CERN, issuing ad hoc financial attestations.
- Maintaining regular contact and good relations with both internal services and external contacts.

In the spirit of flexibility within the team, ensure back up of colleagues. This post requires strict confidentiality and full respect of privacy of data.


Qualifications
Higher administrative diploma or equivalent relevant experience in the field of accountancy or finance or a related field.

Experience:
Initial professional experience in finance and accounting - preferably in the field of reimbursements to employees or accounts payable.

Technical competencies:
- Accounting control and analysis
- Cost control
- Customer service
- Knowledge of administrative rules and procedures

Behavioural competencies:
- Achieving results: having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind.
- Working in teams: working well in groups and readily fitting into a team; participating fully and taking an active role in team activities.
- Demonstrating accountability: working conscientiously and reliably; delivering on promises. Maintaining confidentiality. Treating others fairly and equally.
- Demonstrating flexibility: adapting quickly and resourcefully to shifting priorities and requirements. Readily accepting new tasks or work/projects. Being able to demonstrate flexibility whilst abiding by all applicable rules.

Language skills:
Spoken and written English and French: ability to understand and speak both languages in professional contexts as well as the ability to prepare/draft and/or translate correspondence in both languages.


Additional Information

Eligibility and closing date:
Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.

This vacancy will be filled as soon as possible, and applications should normally reach us no later than midnight CEST 31st August.


Employment Conditions

Contract type:
Limited duration contract (5 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.


Job grade: 3-4

Job reference: FAP-ACC-PA-2023-112-LD

Benchmark Job Title: Process/Services Assistant