Facility and Admin Coordinator

Maersk is a global leader in integrated logistics and have been industry pioneers for over a century. Through innovation and transformation we are redefining the boundaries of possibility, continuously setting new standards for efficiency, sustainability, and excellence.

At Maersk, we believe in the power of diversity, collaboration, and continuous learning and we work hard to ensure that the people in our organisation reflect and understand the customers we exist to serve.
With over 100,000 employees across 130 countries, we work together to shape the future of global trade and logistics.

Join us as we harness cutting-edge technologies and unlock opportunities on a global scale. Together, let's sail towards a brighter, more sustainable future with Maersk.
We are currently looking for a Facility and Admin Coordinator for our brand-new office located near Central Station in Gothenburg!
About the Role:
We are seeking a proactive and detail-oriented Facility and Admin Coordinator to join our office. In this role, you will be responsible for developing and maintaining a high-performing strategic for our facilities and administrative function at our site. Your expertise will ensure smooth operations, compliance with regulations, and the continuous improvement of our facilities management processes.
Key Responsibilities:
Develop and maintain standardized processes for facility and admin operations.
Ensure compliance with health, safety, and environmental regulations.
Conduct regular inspections and audits, identifying opportunities for improvement.
Create and implement Standard Operating Procedures (SOPs) for Facilities Management.
Liaise with landlords and negotiate with suppliers as required.
Welcome guests, customers, and internal colleagues, ensuring a positive experience.
Manage the phone desk/switchboard and assist with various administrative tasks.
Handle scanning and processing of all incoming/outgoing official documents.

Who We’re Looking For:
You have experience in similar positions and are:
Structured and Solution-Oriented: You thrive on tackling unexpected challenges and can easily adapt to new situations.
Responsible and Growth-Oriented: You enjoy taking responsibility and growing with your tasks.
Committed to Well-Being: You care about creating and maintaining a positive environment.
A Skilled Multitasker: You can prioritize tasks independently and manage multiple responsibilities simultaneously.
Decision-Maker: You have proven ability to use initiative and make decisions, especially in a matrixed environment.

Qualifications:
Education in Facilities Management or Administration preferred.
Proficiency in MS Office; SAP experience is a plus.
Strong computer skills with experience in working with various systems.
Fluency in Swedish and English, both spoken and written.

We offer:
No matter your dreams and ambitions, we offer exciting career opportunities in a truly international working environment.
We make it our business to make sure that people with the right combination of experience, energy and ambition are given the opportunity to advance and develop throughout their careers.
Join us and be part of a dynamic team where your contributions make a real impact!