Foreign Policy and Diplomacy Service Assistant

Summary of Duties:
Under the general supervision of the Foreign Policy and Diplomacy Service (FPDS) Program Manager, the Embassy of Canada in Stockholm is recruiting a Foreign Policy and Diplomatic Service Assistant. The Assistant arranges for the Program Manager's meetings with government officials and other interlocutors, provides administrative support to the Program Manager and to the FPDS Section, including information management, research support and budget support. Provides translation of official correspondence, media articles and other material from Swedish, and when necessary, into Swedish. Organizes travel for program staff, arranges itineraries for visiting Canadian officials and other representatives at all levels; responsible for drafting the Program Manager's Swedish-language correspondence.
Area of selection/Eligibility:
This position is open to individuals who are eligible to work in Sweden, who meet all of the essential requirements stated below, and whose applications are received by the closing date.
The Canadian Government is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.
Essential qualifications
Education:
- Bachelor's degree from a recognized university with a major in a discipline related to the job requirements (e.g. political science, administration, communication) or an equivalent* combination of education, training and/or experience.
*Equivalent is defined as a combination of minimum of three years' post-College Degree experience
Language:
- Fluency in English (oral and written)
- Fluency in Swedish (oral and written)

Experience:
- Minimum 2 years of recent* combined experience in client service delivery and providing administrative services, including managing appointments, providing event and logistical support, record-keeping and information management, budget and/or accounting support.

* Recent is defined as within the last 5 years.


Knowledge:
- Knowledge of Microsoft Office (Word, Excel, Outlook)
- Knowledge of standard office procedures and practices

Ability/Competencies:
- Effective communication - oral and written
- Team work & Cooperation
- Initiative
- Judgment
- Problem-solving
- Ability to analyse & evaluate information
- Superior time management and organizational skills

Asset Qualifications
Preference may be given to candidates who have the following asset qualifications:
.Work experience in government or private sector relevant to the position with experience in international affairs, information management.
.Experience in finance or accounting
.Fluency in French (oral & written)
If candidates meet the factors listed in the asset qualifications they must also clearly demonstrate how they meet these factors in their covering letter.
Organizational Needs:
Operational Requirements:
.Required to work occasional overtime - on weekends and after normal working hours.
Conditions of Employment:
.Eligible to reside and work in Sweden.
.Eligible to obtain and maintain a Reliability status.
How to apply:
.Please mail your application containing CV and a cover letter to: stkhm-ag@international.gc.ca
.Candidates must demonstrate concisely in their cover letter how they meet the essential and asset qualifications.

Important notes:
Candidates are entitled to participate in the appointment process in the official language of their choice. They are asked to indicate their preferred official language in their application (English or French).
.Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.
.Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).
.Candidates selected at the screening stage will be invited for further assessment. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.
.Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
.Please note that the Embassy of Canada in Stockholm does not sponsor work permits directly or indirectly.
.The Embassy of Canada in Stockholm does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
.If candidates need any special assistance in terms of attending exams or interviews then please let us know during the application process.
.The results of this competition may also be used to establish an eligibility list of staff for similar openings at the Embassy of Canada in Stockholm, which might arise in the 12 months following the completion of this competition.