HR-assistant, heltid

Academic Work söker för kunds räkning en HR-assistent på heltid till ett EU-institut som söker förstärkning. The Secretary works in HR in the Administration Unit and reports to the Human Resources Manager. The main purpose of the job is to provide assistance in the form of a helpdesk to the staff in the Centre, in particular newcomers as far as their relocation from home countries and installation in Sweden and Stockholm is concerned. The job is characterized by a high level of service attitude, goal achievement orientation, flexibility, tact and discretion. As a Secretary you are expected to perform the following tasks and provide general support and assistance to the staff in the following areas: -contacts with Embassies and Consulates, insurance companies, real estate agencies etc. - Deal with contracts, accommodation, lease and purchase, -health care etc. - Administrative tasks such as: establishment of bank accounts, car registration, launch, maintain and update a database providing information needed for newcomers - introduce Swedish culture for newcomers : orientation in Sweden and Stockholm, cultural events, international associations in Sweden, entering the Swedish labor market and education system by staff families; -Prepare and update a welcome document for newcomers with guidelines and hold introductory meetings with newcomers -Respond to queries and requests for information and documentation with a high level of service attitude, tact, discretion and confidentiality -Perform any other task assigned by the supervisor. Qualifications and experiences required and Professional experiences: -Experience in cooperation with Swedish authorities and Swedish public sector -Fluency in Swedish -Experience in relocation of expatriates to and from Sweden -Experience in an international working environment and Very good command of English (both oral and written) -Ability to establish excellent professional relations -Thorough knowledge of Microsoft Office (Word, Excel, Power Point, Outlook, Internet Explorer). Qualifications and experiences required and professional experiences: -Experience in cooperation with Swedish authorities and Swedish public sector -Fluency in Swedish -Experience in relocation of expatriates to and from Sweden -Experience in an international working environment and Very good command of English (both oral and written) -Ability to establish excellent professional relations -Thorough knowledge of Microsoft Office (Word, Excel, Power Point, Outlook, Internet Explorer). Personal characteristics/interpersonal skills: We are looking for a person that will work with a high level of service oriented attitude, and in a discrete way. You are also target achievement orientated and have excellent organisational skills and ability to prioritize. We hope that you have excellent communication skills and can communicate with people at all levels, both externally and internally. You should also have the ability to work in a team and to work under pressure and within tight deadlines Plats: Stockholm Start: Omgående Omfattning: Heltid, 3 månader med ev. förlängning Referensnummer: CN29541 Uppdraget ingår i vår uthyrningsverksamhet vilket innebär att du kommer att vara anställd av Academic Work men arbeta ute hos en av våra kunder. Som konsult på Academic Work är du snabbare, smartare och hungrigare. Eftersom vi tillsätter löpande vill vi tipsa dig om att vara snabb in med din ansökan! Academic Work är Nordens största bemannings- och rekryteringsföretag för studenter.