Internal Audit Project Manager

The Internal Audit Project Manager is responsible, for providing team leadership during audit assignments, ensuring the timely execution of risk-based internal audits in accordance with the annual audit plan, as well as assisting Group Internal Audit Leadership with other audit matters and projects (e.g. knowledge development and sharing).


Group Internal Audit is a function dedicated to:
Provide the Board & Executive Management with an independent, objective and risk-based assurance on the effectiveness of governance, risk management and control processes;
Provide independent and objective advice and insight to deliver visible value to the business, improving the company’s organization and strengthening its internal controls;
Developing talents & future leaders.



For assigned projects and audit scopes, the PM should understand and describe business processes, analyse the performance, and assess the effectiveness of the internal controls, vis-à-vis the Group’s standards, rules, guidelines and operating models. The PM supervises the audit mission on-site and ensures the assigned Audit Team’s work is up to Group Internal Audit’s performance standards. The assessment and recommendations for improvements are formalized in a report under the PM’s direction.


The PM should also create, expand and maintain Group Internal Audit’s knowledge and tools to ensure continuous adaptation to the evolution of VG’s business.


The Audit Project Manager contributes to the development of the Senior Auditors within the project teams.


MAIN ACTIVITIES / RESPONSIBILITIES


Audit Assignments
As the leader of an audit assignment team, the PM prepares and executes audit assignments on-site or remote at Group entities or in Corporate/TD/BA offices according to the Group Internal Audit quality requirements and assignment methodology.


This includes:
Planning and preparing of the audit assignments under the supervision of the Audit Director,
Ensuring safe and secure travel arrangements for the whole team and adhering to and complying with health, safety and security aspects and specifics of each project and providing relevant feedback, post-assignment, to Group Internal Audit and other stakeholders,
Managing own expenses and coordinating travel arrangements,
Performing audit and verification procedures maintaining Internal Audit Working Papers and document repository through the IA tools,
Performing quality control and work paper review,
Preparing and contributing to the audit Closing Meeting presentation,
Supporting Internal Audit management (i.e. Business Lead) during the reporting phase (e.g. draft report writing, discussion of proposed action plans, report finalization, stakeholder debrief),
Coaching team members during the audit assignments to develop their technical (audit, business process, business acumen) and soft skills,
Taking charge of action plan follow-up on a portfolio of allocated projects (e.g. requesting updates from auditees, conducting ad-hoc meetings, conducting desktop or on-site verifications) up until completion of the actions.

Knowledge development & sharing


The PM is assigned to a few business processes or technical domains on which they should:
Write (or maintain) Guides describing Group Internal Audit’s approach and methodology to audit the allocated processes or domains,
Develop relationships with the relevant stakeholders at Group level, to expand Group Audit’s knowledge in the field and share findings from missions,
Maintain and update Group Audit’s knowledge databases.

The PM can also be assigned to projects aimed at improving Group Internal Audit’s performance and internal processes.
The PM enhances IA knowledge sharing on their area of technical expertise by supporting and conducting training for Internal Audit teams and bringing technical support/advice to the audit assignment teams when needed.


People Development


During the assignments, the PM coaches allocated audit staff to develop technical (audit methodology and techniques, business processes, technical domains, & business acumen) and soft skills.
The PM appraises the performance of the team members after each assignment.
The PM takes the ownership of their career development in coordination with the Audit Director.


JOB DIMENSIONS
Audited domains
Potentially all Group business processes and domains
List of direct reports:
Senior Auditors on a project basis during assignments
Reporting lines
The PM reports hierarchically to the local Audit Director
During assignment-related work, the PM may work under the supervision of an assigned Audit Director/Business Lead depending on the geographical location of the audit project.
Key interfaces, stakeholders and relationships:
During the assignments, and notably for the audit preparation and debriefs, the PM generally has direct contacts with the audited entity CEO, CFO, and other Operating Executive management members. When the assignment relates to a transversal audit, the contacts match the domain reviewed.
The PM conducts regular interviews and debriefs with a wide span of profiles (workers, supervisors, managers) from various operating areas or functional areas.
The PM develops effective relationships with the stakeholders handling the processes or business areas of which they are in charge of.



PROFILE REQUIRED


Level of education/qualifications normally required:
MBA, Master of Science or equivalent as a minimum


Work experience:
Mandatory:
at least 7 to 10 years of experience
confirmed successful experience in at least one of the following relevant domains: (i) finance/controlling, (ii) sales and marketing, (iii) Logistics/supply chain, (iv) Purchasing, (v) Quality, (vi) HR, (vi) Internal audit

Considered as an advantage: sound experience and knowledge of the VG, its businesses, operations, functions, and organizational structure.
IS/IT savvy



Technical / functional skills:
Strong analytical skills
Strong Excel skills - ability to work with and analyze large data sets
Experience with SAP a plus



Language skills:
English. Another language (Swedish, German, Spanish, French, Portuguese…) as a plus


Mobility requirements (time spent travelling internationally, domestically etc.):
Up to 30% travel (i.e. 12 to 15 weeks annually)