Office Assistant to Scania

Can you easily network in a matrix organization? Are you a solid team player who can do tasks effortlessly? Then we have the job for you!

Scania is now looking for a Office Assistant whom can support one of their compartments.

In this role you will assist with meetings/events and administrative work.

About the role
Support the managers (and co-workers in some extend) with:

o Agenda preparation, distribution and invitations;
o Meeting calls (send through Outlook);
o Booking facilities (meeting rooms/venues); ensure the condition of the equipment to be used (computer, screens, connections etc) so they are up and running during the meeting;
o Support the manager with meeting protocols (when applicable);
o DB department document list by updating the documents as per managers´ request as well as keeping the documents updated under the assistant responsibility;
o Preparation activities for new employees; Open the new employee check list; Take care of the activities under the assistant responsibility and follow up the managers under the items on their responsibility. Support them under request;
o Orders within the systems for purchased items (computers and IT related equipment, office supplies, telephones and accessories etc);
o Execute orders for requests regarding access for other buildings at Scania;
o Invoices in system when it comes to deviations (lack of coding, wrong account or cost centre, invoices wrong addresses etc.) Contact suppliers and invoices management office for necessary corrections;
o Offices facilities, regarding changes and improvements, by contacting office furniture suppliers, internal support areas and making follow up regarding costs and lead time;
o IT equipment, make inventory of IT articles (computers, licenses etc) and compared to the invoice sent by Scania IT. Act in case of deviations;
o Travel managements; help out with questions regarding travel bookings (Travel bookings is handled by the employee with the new digitalized travel request)

This role is as a consultant with start within immediate affect. It is for initial 3 months and possibility to extension.

In order to succeed in this role we see that you previously have worked with some kind of supportive role. 

About you
Competences needed
- Previous work experience from similar tasks
- Fluently in Swedish and acceptable in English
- Have previously knowledge of MS Office
- Need to be able to have a communicative approach in your everyday work life.
- Can comprehend ad-hoc work tasks and be confident in how to provide the best service possible.

Warm welcome with your application

Contacts
If you have any questions regarding registration please contact info@adecco.se

If you have any questions regarding the recruitment process, please contact responsible recruiter jesper.jenefjard@adecco.se

 

Searchterms
Scania, Adecco, Södertälje, Assistent, Service, Jobb