Office Manager (50%) Bacardi

As the Office Manager of the Stockholm office you are the calling card of our office for our guests, primos and suppliers. With your positive mindset and the "I can do" mentality you are the contact person for our Primos (colleagues) in the Stockholm office. You are responsible for managing all consumer questions, office disruptions, facility requests and reservations. You monitor the office supplies. You lend a helping hand to all departments when needed. You do all this in a dynamic, challenging and informal working environment.

About you
You are not afraid of exceeding expectations, going above and beyond for your Prímos – think about Fearless, Founders and family attitude. You love to organize and keep the office going without any hiccups. You are straight to the point and do not mind rolling up your sleeves to get the job done. Strong problem-solving skills and quick on your feet. Creativity? You could say you have a sprinkle of it, from organizing and catering meetings to organizing Halloween, Valentine or Christmas events, this is where you can show off that sparkle.

• People person – you can interact at ease with a diverse range of people, we at our Stockholm office take pride on a creating an open and safe space for anyone from anywhere at any age.
• Organized – you know what is happening, where, with who, and what is needed. You are ahead of the game when it comes to understanding the needs of your colleagues.
• Problem Solver – problems? No such thing, only solutions, where there is a will there is a way. You will find out how it will become possible while remaining your cool self.
• Creative – you are unique, you like to add your touch, not scared to share your thoughts when organizing an event or creating and presentation
• You have a positive, representative, and enthusiastic attitude
• You have a sense of urgency, accuracy, and attention to detail
• You work independently, are flexible and are fearless in looking for new ways to achieve better results

About the role
• Welcome our visitors, take incoming calls, organize mailings.
• Help keeping the kitchen area & bar neat and clean and managing the kitchen area & bar stock such as soda´s, glassware, coffee mugs, coffee, fruit, cocktail supplies, etc.
• Manage facilities and equipment for the Stockholm office: stock management, stakeholder management, etc.
• Perform various administrative tasks for all teams such as office supplies, signatures collection, organization of team & office events etc.
• Support the HR team with employee benefits such as birthday gifts, Christmas Box, birthday cards, flowers etc.
• Back up for external consumer service, answering their questions, managing their requests through the organization.
• Coordinating postal services; picking up packages and mail coming in and distributing to the right employees, sending out commercial packages, send out mailings when needed, scanning incoming invoices for processing.
• Administrative tasks relating to facility management, creating PO´s, coding of invoices, managing P-card purchases.
• Help manage the cleaning services done by an external party
• Manage Office Budget
• Ad-hoc support to departments in need

Skills and experience needed to perform well in this role:
Business Skills
• Excellent MS tools knowledge (PowerPoint, Excel, Word, Outlook, Microsoft Teams, SAP)

Leadership Skills
• Communication & listening skills
• Excellent planning & organizational skills
• Ability to work under pressure and meet target deadlines
• Able to manage high volume workload Ability to manage priorities
• Good numerical and analytical skills

Functional Skills
• Good understanding of accounting processes and procedures (particularly budgeting and expense control)

Language skills
• English and Swedish must be proficient 

Educational
• Above gymnasium

We welcome your application. We will screen and interview candidates on a continuous basis.

If you have questions about the assignment or the recruitment process, you are welcome to contact responsible recruiter:

Contact details

Jesper Jenefjärd via +46 73684 73 06
jesper.jenefjard@adecco.se

Welcome with your application!