Personal Assistant to the CEO and General Administration

Hutchison Ports Stockholm is searching for a very proactive and extremely detail-oriented Personal Assistant with excellent interpersonal skills, strong speaking and writing skills, and very strong work ethic. This position reports directly to the CEO and is responsible for all business and personal related duties as delegated by the CEO. This position will primarily provide comprehensive assistance to the CEO so he may focus on his primary responsibilities and maximize his time and effectiveness (i.e responsible for a wide variety of administrative support duties). Further, the role also requires working as an Office Manager by keeping up with office supply inventory.

Responsibilities
- Assist the CEO in the timely management of communications, including written, phone & email.
- Compose and edit letters, documents, emails, responses, and written replies.
- Assist in the management and organization of the CEOs calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands.
- Manage and coordinate travel for both business and personal arrangements.
- Assist in screening email, transmittals, and visitors.
- Coordinate meetings, intern, and extern events.
- Act as an Office Manager – by keeping up with office supply inventory.
- Conduct research and collect data to support when preparing reports and documents.
Qualifications
- Excellent communication skills in English and Swedish (Written and verbal).
- Detail oriented to ensure accuracy and quality across all tasks.
- Has worked as an administrator and/or PA.
- Must demonstrate a can-do attitude.
- Demonstrate strong knowledge and extensive use of Microsoft Office.

We are Hutchison Ports
We are the world’s leading port network. Over 30,000 employees, operating ports, and terminals in 26 countries in Asia, the Middle East, Africa, Europe, the Americas, and Australasia. Our parent company is CK Hutchison Holdings Limited.