Secretary/assistant to an EU-institution

Academic Work is now looking for a secretary/assistant for 3 months full-time and with good chance of extension.Our customer contributes to strengthen Europe s defense against infectious diseases such as influenza, SARS and HIV / AIDS.The workforce is relatively small but has an extensive network of partners within the EU and in the EEA- and EFTA-countries.The company cooperates with national health authorities to strengthen and develop early warning systems and disease surveillance across the EU.Through these networks, the company has Europe's collective expertise in health research at their disposal and can thus provide reliable scientific advice on the risks of new infectious diseases.ARBETSUPPGIFTER: As a secretary/assistant you will be involved in the communication with the management, organize high level meetings, and prepare the agenda and other administrative tasks.You will for example: - Provide general support by receiving incoming calls, mail and documentation -Dealing with the interpreters -Organizing and coordinating appointments and meetings including logistics and documentation -Responding to queries and request for information and documentation whilst exercising tact, discretion and confidentiality -Take minutes, transcribe, prepare and finalize letters, text edit and quality check notes and documents -Electronic and paper documents management (mailing, typing, photocopying, scanning, filing and archiving) Experiances/personal characteristics: -Post-secondary education attested by a diploma -Relevant professional experience of at least 3 years -Excellent skills in preparing correspondence and other documentation -Through knowledge in English, both oral and written -Good knowledge in MS Office - Excellent organizational skills and ability to prioritize -Excellent administrative skills -Service oriented, humble and ability to work under pressure and tight deadlines Start date: 10th November Working conditions: full-time position (08:00-17:00) until the 31/1-2011.Contract will probably be extended.Do not forget do have an updated CV and cover letter on your profile page at our website. As a consultant at Academic Work you are faster, smarter and hungrier and since this position will be filled as soon as possible we recommend you not to wait with your application.Since this assignment doesn t require knowledge in the Swedish language you can also send an E-mail with your application.