Executive Assistant & Office Manager

Executive Assistant & Office Manager

About the role
This role is ideal for an individual with previous solid experience as an executive assistant and office manager. You will be a confident self-starter, motivated, proactive and a strong team player, with experience in office, financial and project management who wants to lead on a broad range of responsibilities. You will report to the Centre Head and work closely with them and the wider team.

The role, based in Stockholm, is essential to the daily running of the office, its administrative, operational, and financial functions plus wider governance. Joining this team, will be challenging and multifaceted role and offers the opportunity to use your initiative to achieve the best results. It would suit someone who wants to develop their expertise in technology, finance, innovation. This role has a lot of scope and room to grow and develop and is one you can carve into your own

What will be the jobs scope?
- You will manage the time and diary including meetings, external events, conferences and video conferences
- You will be managing relationships with senior stakeholders across multiple jurisdictions and time zones
- You will lead the setup of work practices and processes to support the effective day to day running of the Centre and office space
- You will play a key support role in all the projects and procurement activities
- You will oversee various task lists and deliver the tasks to completion and to a high standard
- You will be responsible for the smooth administration of various events
- You will manage all travel arrangements for the office including flights, visa, hotels, transfers and collating travel itineraries
- You will also be responsible for ensuring the smooth onboarding and settling in of new staff, project partners and contractors

The role as a executive assistant and office manager is an consulting role with an immediate start. There are great chances of prolongment for the right candidate.

What do we need for this role?

To thrive and be successful in this role, we believe that you have:
- Previous experience as an executive assistant & office manager
- A high degree of confidence in the use of IT, including office 365, Teams and SharePoint
- You are able to prioritize across a range of demands in a timely and professional manner
- Some experience with project- and financial management
- Awareness of information security and cyber security, including handling confidential and sensitive information
- Impeccable verbal and written communication skills, both in English as well as Swedish
- You are able to successfully manage the time of time constrained individuals through effective diary management
- You have 3-4 years of experience working in a similar role, experience working in the finance- and banking sector

Contacts
If you have any questions regarding the recruitment process you are welcome to contact responsible recruiter: Sofi.Coulianos@Adecco.se

If you have any questions regarding registration, please contact the support via info@adecco.se

Welcome with your application!