Operation Manager/Kontorsansvarig to Avinode in Gothenburg

About the position

As the Operations Manager you make sure that our office runs smoothly on a day-to-day basis. You take pride in maintaining a well-supported office as well as a safe working environment. You will also be involved in HR support and administration. You will be based in their fantastic office at Gamlestads Torg.

What you will do:

Administrative and Office Management Responsibilities:
• Ensure HSE and office policies are up to date and adhered to.
• Act as point of contact for Avinode with vendors and office building staff.
• Maintain par levels of office supplies and miscellaneous products.
• Provide office equipment setup for new hires.
• Participate in the development and execution of office and operations improvements
• Manage all incoming and outgoing mail and packages
• Handle administrative requests and queries, such as - coordinate and schedule office and offsite events - create and maintain shared schedules (travel, vacation planning etc)

HR support:
• Recruitment process administration. Be the liaison between WFS and Avinode making sure that the HR Management system (Workday) is up to date.
• Administration of employment agreements.
• Payroll administration.
• Ownership of the Swedish personnel handbook.
• Support the hiring managers in Sweden around the recruitment process (provide templates, benefits information, questions relating to the handbook).
• Support the hiring managers in Sweden around the onboarding process (provide guidance on templates, resources etc).

About you

We are looking for you who have a few years´ experience (3 years +) in progressive administrative work. Previously you may have worked as a CEO assistant, administrator, or front desk. You need to master both English and Swedish fluently and you have great communication skills both verbally and written. Proficiency in Microsoft Excel, Word, Outlook and PowerPoint.

As a person you are service minded, have high energy, and you are motivated with high attention to details. There will be a wide range of tasks and therefore you need to have an ability of multitasking. We believe that you are structured, organized and you are good at planning. Furthermore, you have a can-do attitude, and you are not afraid of rolling up your sleeves, and able to think on your feet. You take ownership of your job duties and can work with minimal guidance. Last but not least, you are happy to be based in the Gothenburg office.

We will attribute great importance to personal suitability.

About Avinode

Avinode Group, owned by World Fuel Services, brings tech solutions to business aviation problems. We spotted a gap in the market and created a set of indispensable tools - the modern business aviation essentials. Today, we operate a growing suite of applications that 7,000+ air charter professionals use to do their everyday work. We take our role in their businesses seriously and make a point of delivering consistently excellent customer service and unique, ever-improving products. Avinode, is the world´s leading air charter sourcing platform for business aviation professionals to buy and sell charter online. Every year, Avinode processes around 8.0 million trip searches and 13 million trip requests.

Contact details

If you have questions about the recruitment process, you are welcome to contact responsible recruiter: Elsa Tidblom at Elsa.Tidblom@adecco.se 

Welcome with your application!

Keywords

HR-admin, administratör, admin, HR-koordinator, reception, receptionist, kontorsansvarig, chefsassistent, executive assistant, vd-assistent, vd-sekreterare, HR-assistent, office coordinator, kontorskoordinator, Göteborg, Gothenburg