Grants and funding manager

SEI HQ is recruiting a highly motivated Grants and Funding Manager, a new position. The successful candidate will play an integral part in our ongoing fundraising efforts to enhance our professional grants and funding management procedures and ensure joint ownership and an overview of the project portfolio from pipeline to closure.
Location: Stockholm, Sweden
Type of contract: Permanent
Deadline: 16 October 2022
Start date: ASAP
Join our international non-profit research organization and help bridge environment and development science to policy and practice. Stockholm Environment Institute is a world-leading research institute in its field. We are a dynamic and expanding workplace that employs around 110 people from 28 different nationalities in an activity-based HQ office in central Stockholm (Garnisonen). We have an additional 200 employees in seven centres around the world.
SEI is midway through its current five-year strategy for 2020–2024: Knowledge for Action. The strategy is geared towards three impact areas: reducing climate risk, sustainable resource use and resilient ecosystem and improved health and well-being. SEI achieves change in these areas by working with partners in projects that bridge science and policy via scientific collaboration, capacity building and policy engagement and outreach. We implement our activities in countries and with partners across the globe.
SEI is a project-based organization with a wide portfolio of different project and funders. Being successful in our fundraising efforts, including competitive proposal writing to research councils, international organizations and bilateral donors, is key to our success as an organization. Fundraising at SEI is a shared responsibility of all employees working in project, with responsibility progressively increasing with levels of seniority.
The role
The Grants and Funding Manager role is a new position at SEI HQ. The successful candidate will play an integral part in our ongoing fundraising efforts, working closely with HQ line management, the finance department and senior management to enhance our professional grants and funding management procedures and ensuring joint ownership and an overview of the project portfolio from pipeline to closure.
Your role is to develop and maintain appropriate processes for research project proposals at SEI HQ, ensuring adequate quality assurance procedures are followed, as well as develop and maintain reliable decision support for resource planning. You will also develop and uphold appropriate procedures to ensure updated information on ongoing project portfolio to enable a good overview, as well as reliable decision support for resource planning.
You will lead work to increase competence for proposal writing at SEI globally. This includes ensuring appropriate guidance material on the intranet and that colleagues are regularly trained in proposal writing.
We expect you to shape and develop this position over time to create demand for your professional services by actively reaching out to colleagues in HQ and SEI globally and be proactive by suggesting new ways of working with project portfolio management.
The successful candidate will report to the Operations Director and be part of a small global team of experts working on quality in research and engagement operations, strategy results follow-up and learning, global knowledge management, IT and information security.
Duties and responsibilities
Develop and uphold project portfolio management processes for proposals and granted and projects
Provide decision support for resource planning, including procedures and systems
Support researchers and project managers in research proposal development, including items such as administrative data, statistics and reference projects
Develop and maintain intelligence on funders’ terms and conditions
Organize activities that increase competence for proposal writing and fundraising in SEI globally, including documentation for the Knowledge Management Hub
Chair HQ Operations Committee
Prepare information on project and proposal as basis for decisions on employment changes.

Who you are
You thrive in a work environment that encourages you to identify problems and propose solutions. You have strong communications skills and are very good at building professional relationships and nurturing those to enable organizational change. You have the capacity to quickly familiarize yourself with new topics and explore new areas of research across fields. You are motivated and equally comfortable working independently as well as in collaboration with others. You reach out for support and proactively ask for input from others. You enjoy and are comfortable leading meetings, people and processes, and are comfortable making decisions.
Formal qualifications and knowledge
Academic qualification in economics, business administration or information or data science
High proficiency in working with numbers and excellent working proficiency in Excel
At least 8 years’ experience working with research funding and/or business development at a research organization, public agency, university or knowledge-based company
Experience from and interest in developing systems support for project portfolio management and monitoring
Knowledge of how to use and apply dashboard software such as PowerBI desirable
Experience from a grants office at a Swedish university or research institute a merit
Documented knowledge of and working with EU funding sources, including Horizon Europe, either as advisor or managing projects, desirable
Excellent command of the Swedish language.

How to apply
Please submit your application as soon as possible. We are continuously reviewing applications, so we strongly encourage early applicants. We only accept applications in English that are submitted through our recruitment system. Please apply online and include:
Cover letter highlighting relevant qualifications and experience and why you are motivated for this position
Curriculum vitae.